Before You Pick Up

Rental Agreement

Complete all sections below before arriving for pickup. Fields marked * are required. Questions? (210) 560-3444

1Renter Information

Provide your personal contact details.

Full Legal Name*

Date of Birth*

Phone Number*

Email Address*

Street Address*

City*

State*

ZIP*

Emergency Contact Name*

Emergency Contact Phone*

2Driver's License & Insurance

Provide your license and insurance details.

Driver's License Number*

Issuing State

DL Expiration Date*

Insurance Information

Insurance Company*

Policy Number*

Insurance Agent Phone

3Trailer Selection & Rental Dates

Choose your trailer/equipment and rental period.

Trailer / Equipment Type*

Rental Start Date*

Rental Start Time*

Expected Return Date*

Expected Return Time*

Number of Days

Estimated Rental Rate

Security Deposit Required

Purpose of Rental

Delivery Requested? *

Yes No

Pickup by Us Requested?

Yes No

4Financial Terms & Fees

Review all applicable fees and surcharges.

Fee Type	Amount
Late Return Fee	$25/hour after agreed return time
Excessive Cleaning Fee	$75–$150 (if returned dirty beyond normal use)
Dump Trailer Liner/Cleaning	$50 if liner not cleaned
Waste Dump Fee	$75 if debris left in dump trailer
Lost Key/Lock Fee	$35 per missing item
Tire Damage	Renter responsible for all tire damage during rental

I understand and agree to all fee structures listed above. *

5Damage Responsibility & Condition

Inspect the trailer and document its current condition.

Pre-Rental Inspection: Renter acknowledges they have inspected the trailer and accept it in current condition at time of pickup. Any pre-existing damage will be noted by staff.

Pre-Existing Damage Notes*

Note any pre-existing damage observed at pickup (or write "None")

Damage Policy

RENTER IS FULLY RESPONSIBLE for any damage, theft, or loss of the trailer or its components during the rental period, including wheels, tires, lights, hitches, chains, and tie-downs. Damage costs will be deducted from the security deposit; costs exceeding the deposit are the renter's sole responsibility.

I accept full responsibility for the trailer during my rental period. *

6Prohibited Uses

Review all prohibited use restrictions carefully.

The following uses are STRICTLY PROHIBITED and will result in immediate forfeiture of deposit and termination of rental:

NOHauling hazardous materials, chemicals, or biohazards
NOOverloading beyond trailer weight/capacity rating
NOUse by any driver not listed on this contract
NOTowing with an inadequate or improperly rated vehicle
NOUse outside the continental United States
NOHauling livestock without prior written approval
NOAny illegal use or transport of stolen goods
NOSubletting or re-renting the trailer to any third party

I have read and agree to all prohibited use restrictions. *

7Liability Waiver & Terms

Read the full rental agreement terms below.

LIABILITY WAIVER & RENTAL AGREEMENT TERMS

1. INDEMNIFICATION: Renter agrees to indemnify, defend, and hold harmless Tri County Trailer and Equipment Rental, its owners, employees, and agents from any and all claims, damages, losses, costs, and expenses (including attorney's fees) arising out of or resulting from Renter's use of the trailer.

2. ACCIDENT REPORTING: Renter must immediately report any accident, theft, or damage to Tri County Trailer and Equipment Rental and to local law enforcement. Failure to report may result in additional liability.

3. PROPER HITCH & TOWING: Renter certifies that their towing vehicle is rated to tow the selected trailer and that all hitch connections, safety chains, and lights are properly connected before departing. Tri County Trailer and Equipment Rental is not liable for accidents caused by improper hitching.

4. INSURANCE: Renter's personal auto insurance is primary for any liability, collision, or comprehensive claims arising during the rental period. Tri County Trailer and Equipment Rental carries no liability coverage for renter's use.

5. RETURN CONDITION: Trailer must be returned in the same condition as rented — clean, undamaged (beyond normal wear), with all equipment intact. Renter is responsible for all cleaning and repair costs.

6. GOVERNING LAW: This Agreement is governed by the laws of the State of Texas. Any disputes shall be resolved in Bexar County, Texas.

7. ENTIRE AGREEMENT: This document constitutes the entire agreement between the parties. No verbal representations alter these terms.

8. SEVERABILITY: If any provision is found invalid, remaining provisions remain in full force.

By signing below, Renter confirms they have read, understood, and agreed to all terms and conditions of this Trailer Rental Agreement.

I have read and understand the full Liability Waiver & Rental Agreement Terms. *

I certify that I am 18 years of age or older. *

I certify that my towing vehicle is rated to safely tow the selected trailer. *

I agree that my personal auto insurance is primary coverage during this rental. *

8Signature & Submission

Sign and submit your rental agreement.

Today's Date

Printed Name*

Type your full legal name as your printed signature

E-Signature*

Sign with your mouse or finger (touch supported)

Sign Here

By signing above, you are entering into a legally binding agreement.

Tri County Trailer and Equipment Rental | Universal City, TX | (210) 560-3444 | tricountytrailer.com | Open 7 days, 7am–10pm

Serving Schertz, Cibolo, Universal City, Live Oak, Converse, La Vernia, San Antonio, New Braunfels, Seguin & surrounding areas